FAQ's For Church Leaders
- How do I register for camp?
By contacting us for a "group" contract. Once we receive your contract along with a $50.00 per camper, non-refundable, non-transferable deposit, your reservations are made. Groups reserving a given number of spaces, will be obligated to pay camp fees in-full for any unused reservations, unless we are notified 45 DAYS prior to your camp date.
- Does our church group have to bring counselors?
Yes. You must provide 1 counselor for every 7 campers. Counselors must be balanced, based on gender (21 male campers = 3 male sponsors, etc). All adults, ages 18 and over, must complete our background check form and be approved before being allowed to attend camp. There is no fee for the required leaders. All other leaders pay the regular price.
- What if we have less than 7 campers?
You will still need to provide a counselor for your group. Counselors must be balanced based on gender (21 male campers = 3 male sponsors, etc)
- When do I send in my registration forms?
Sessions fill quickly. To ensure a spot, send your $50 per camper deposit early. All forms must be received no later than 30 days prior to your session. Please be sure that all forms are completed before mailing them. Any incomplete forms will not be accepted and will be returned.
- Can I add campers to my group later?
Yes, providing there are openings.
- What are the age requirements?
Children Ages 7-12
Youth Ages 13-18
- Do you have any specials for early registration?
Not at this time.
- When is my balance due?
Your balance is due by May 1st. Your entire balance must be paid in full no later than 30 days prior to your camp session or your reservation will be considered cancelled with NO REFUND.
- Can we pay our balance at the door?
No. See answer to #9 above
- Where do I send my payments and registration forms?
Mail all correspondence to Camp Victory, 34585 West Basin Rd, Mannford, OK 74044. REMINDER - ALL FORMS MUST BE COMPLETE.
- What is the policy with cancellations and refunds?
Group and individual cancellations must be received in our office no later than 45 DAYS prior to the camp session in order to receive a refund of the full camp fee less the $50.00 non-refundable, non-transferable deposit per camper. NO EXCEPTIONS.
The Camp Director reserves the right to dismiss any camper whose conduct becomes in any way detrimental to the best interest of the other campers. NO REFUND will be given in this case.
Campers who become homesick and leave their camp session early are not eligible for refunds.
Campers who arrive at camp with a fever, ringworm, pink eye, head lice, or any other communicable disease, will not be admitted and no refund will be given.
ARRIVAL & DEPARTURE
- What are the arrival and departure times for camp?
Between 11:00am & Noon for Kid's Camps
4:00pm for Victory's Youth Camp and All Private Camps
Departure is at 10:00 AM or Earlier
Check-in at the camp office will not begin until stated times. We will be closed until that time to allow our staff to prepare the camp for your arrival.
- Will our group be bunked together?
Yes, as long as we have enough space in a dorm for your entire group. (boys with boys & girls with girls)
- Who is on staff at Camp Victory?
Our camp staff is comprised of people who are called to ministry and continuously affirm each camper with their words and actions. Along with our camp directors, we are staffed with a licensed nurse, cook, trained sponsors, and secretary. All staff has undergone a national background check, state certified testing and first-aid and CPR certification.
PHONE CALLS, MAIL & VISITORS
- Can campers have visitors?
No, to ensure the safety of our campers, we ask that no one be onsite other than the pre-registered campers, and leaders who have passed a background check. If a camper has to leave for any reason we ask that the parent/guardian check them out at the office and return them to the office. If it is before 8:00am or after 5:00pm, camper will need to check out/in with the nurse.
Private Camp Visitors *ANY Person, who is not on the camp roster, must stop at the office to sign in. In the event that the visitor is not just picking up a camper, they will be required to sign a waiver and purchase a wristband to allow for participation in activities and/or meals.
- Can campers receive mail?
Yes. In order for your camper to receive mail while at camp, send it a few days before your session begins. Be sure to include campers' name, church name, and session date on the envelope. No emails, please. Mail will not be forwarded if received after your camper's session.
- Can campers call home?
Yes, but only if homesick and upon request. We discourage phone calls home, as it usually intensifies the homesick feeling. If a camper leaves early due to being homesick, no refund will be given.
- What activities do you have?
We have go-carts, a 600 ft zip-line, bumper cars, swimming pool, giant water slide, hiking trails, low ropes course, horseback riding, canoes, bb-guns, archery, fishing, inflatable games, frisbee golf, tetherball, volleyball, and basketball.
- Which medications should my campers bring to camp?
Any medications that the camper regularly takes. Prescription medications should be in the original bottle with only the amount needed for the camper's length of stay.
All medications, prescription and over-the-counter should be sent in a ziploc bag with the camper's name on it. Complete "Camper Medication Form". Be sure dosage instructions are written out the form for each medication along with the camper's name and any allergies, then put inside the bag.
All Medications will be turned in to the nurse upon check-in at camp. You will need to have the medications collected before arrival at camp.
PLEASE HAVE ALL MEDICATIONS READY to be turned in at check-in and not in the camper's suitcase.
- Do you give campers pain reliever if needed?
Yes, unless specified otherwise on the registration form.
- Can I give my camper's their medicine?
No. We have a nurse who will administer all medications. This alleviates the possibility of medications being in the dorms and readily available for tampering with.
- Is there a special menu provided?
No special menu is provided for campers with special dietary needs. We will accommodate storage of food for campers with special dietary needs.
- How much money should a camper bring to camp?
We suggest $25-$30 for snacks, toys, or t-shirts.
- Will they need money for any of the activities?
- Will campers be responsible for their own money?
Campers must turn their money in to the leader for deposit upon check-in. Campers are given a credit for that amount at the Snack Shack. All remaining money in their account at the end of their camp session will be returned to them.
Campers should put their money in a standard 3x6 envelope with their name, gender, and church name, and amount listed on the front. Only one camper per envelope, please. THESE ENVELOPES SHOULD BE OUT OF THE CAMPER'S SUITCASE and collected by the group leader and ready to turn in at check-in.
Small bills work best for the Snack Shack.